HR AND PAYROLL
HR and payroll outsourcing in Poland — from PLN 250 a month
Payroll calculation, ZUS and tax office filings, employment contracts, work certificates and complete personnel records. We take over the HR duties together with responsibility for the deadlines.
SCOPE
What we take off your hands
Monthly payroll, ZUS and PIT-4R declarations, electronic sick leave, holidays and working-time records, PPK pension scheme handling, and settlement of mandate and specific-work contracts. We keep personnel files in line with Polish law and track the deadlines for medical examinations and health-and-safety training.
We also cover hard and soft HR: preparing contracts and terminations, work and remuneration regulations, scopes of duties, and support with recruitment and with employing foreign nationals.
Payroll
Salaries calculated and sent for approval before the payment date, together with ready-made transfer batches.
ZUS and tax
Registrations, deregistrations, corrections and every monthly and annual declaration — all on our side.
Personnel files
Personnel files, contracts, annexes, work certificates and regulations, prepared to withstand a labour inspectorate audit.
Foreign staff
Contracts, ZUS registration and payroll for employees from outside Poland, settled under the rules that apply to their situation.
PRICING
The price depends on the size of your team
HR and payroll handling starts at PLN 250 net per month for a team of up to 5 people, PLN 450 up to 10 people and PLN 850 up to 20 people. Above 20 employees we prepare an individual quote.
Individual documents are priced separately: an employment contract with HR and payroll handling from PLN 55 per person, a mandate contract from PLN 45, a work certificate from PLN 50, work regulations from PLN 180. An additional discount applies when combined with accounting. The full rate card is on our pricing page.
FREQUENTLY ASKED QUESTIONS
Questions we hear most often
How much does HR and payroll handling cost?
From PLN 250 net per month for a team of up to 5 people, PLN 450 up to 10 people and PLN 850 up to 20 people. Above 20 employees we prepare an individual quote. An additional discount applies when combined with accounting. The full rate card is on our pricing page.
Do you handle mandate and specific-work contracts?
Yes, together with the settlement of contributions and advance tax and the annual information for the contractor. A single mandate contract with payroll handling costs from PLN 45 per person.
Who is responsible for a payroll error?
We take contractual responsibility for timely and correct calculation on our side. The employer remains the payer towards ZUS and the tax office, which is why we send documents for approval before the payment date, with a margin for any corrections.
Do you keep personnel files in line with current Polish law?
Yes. We keep employee documentation in the required structure and store it for the period the regulations set. We also track deadlines for medical examinations and health-and-safety training so the records withstand a labour inspectorate audit.
Can you help with employing foreign nationals?
Yes, on the HR and payroll side: we prepare contracts, register employees with ZUS and settle salaries and tax under the rules that apply to them. We do not handle residence formalities or work permits.
Can I change my payroll provider mid-year?
Yes, a change is possible at any point. We take over the documentation from the previous provider, verify the calculations for the current year and flag any corrections needed before the annual settlement.
Let us price it for your team
Tell us how many people you employ and on what type of contract — we will send a concrete quote the same working day.
Accounting Helpdesk
Multikancelaria Accounting Helpdesk
Business Assistance Holding Sp. z o.o.
Contact
+48 517 816 200
sekretariat@accountinghelpdesk.pl
ul. Gminna 43, unit 6 (1st floor), 05-506 Lesznowola
Opening hours
Mon–Thu: 10:00–18:00
Fri: 10:00–15:00
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